Commercial Assistant (Projects) - John Lewis

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The John Lewis Partnership is unique. We’re a pioneering business combining the largest department store group in the UK, the nation’s favourite supermarket* – and a Head Office operation seamlessly co-ordinating this vast retail network. Added to which we’ve a choice of careers as wide as the assortment of products we sell. We like to think they offer the same outstanding quality too.

The Role

You will provide financial administrative support to the Property Services development programmes and other functions within Property Services. Your responsibilities will include:

1. Producing purchase orders for projects - follow the correct process and procedures to produce the purchase orders. Ensure all purchase orders are issued with correct information attached and in a timely basis.
2. Providing finance support to Property Services team - dealing with all finance related queries from Property Services and external consultancies. Making sure to check and clear queries under commercial analysis team mailboxes on a daily basis. Produce regular or ad hoc reports to support Property Services.
3. Maintaining project records and producing project reports - ensure the correct partners/external consultants to have the right access to the projects and tasks. Maintain project hierarchy by following the commercial manual. Produce regular or ad hoc reports. Provide help and support on project reconciliations.
4. Liaising with suppliers - provide support and help to property services suppliers in order to deal with purchase order queries and other invoice queries.
5. Assisting with half-year end and year end processes - ensure half year end expiry projects and work in progress are completed in the required standard and before deadline.
6. Providing support to property services maintenance team - ensure all Channel Island invoices are being paid and uploaded correctly on time.
7. Assisting with processing Utilities invoices - clear Utilities mailbox queries and requests on a daily basis. Ensure all utilities invoices are being coded to the correct account combination and process them on time.
8. Supplier management - maintaining and monitor the Property Services Supplier Database. Ensure all information in the database is up to date. Responsible for Property Services new supplier set up, make sure to follow the correct processes and standards on setting up new suppliers.

About You

Ideally studying an Undergraduate business related degree, you will need to have completed the 2nd year of your studies before the start of this role. You will be a team player and an excellent communicator. Flexible to changing priorities and to work under pressure to meet deadlines, you will have the ability to think forward, ask questions and to generate ideas. If you think you have these skills then we would like to hear from you.

How to apply

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Closing date to apply: 14 April 2013.